JOB POST NOW *CLOSED*

Candidate Information

Salary: Competitive, commensurate with experience.

Contract type: Fixed-term 12-month contract with opportunity to extend. This is a full-time role.

Location: The role is remote but would require you to be within 2 hours of GMT. There is opportunity for office days in London on a weekly basis.

Closing date: 7 March 2025 (23:59 UK time)

How to apply: This job vacancy is now CLOSED.

About ICSI

ICSI is the global movement for engineering action on infrastructure sustainability, resilience, and climate change. ICSI brings together a global coalition of change agents from across the engineering, investment, city, and philanthropic communities committed to bold action to solve the systemic problems that exist at the intersection of climate change, ecosystem degradation, ageing infrastructure, and underinvestment. Built upon a commitment to tangible and collaborative action, ICSI continues to broaden participation across stakeholder communities to accelerate the innovation, adoption and scaling of people-centred, sustainable, and resilient infrastructure solutions that support sustainable development for all.

The Role

The Project Coordinator will play a key role in coordinating multiple projects and initiatives within ICSI’s portfolio. The ideal candidate will have a proven track record of successfully managing projects on sustainability, resilience and climate action in the built environment, ensuring delivery within scope and schedule.

This role requires strong communication and organizational skills, the ideal candidate will pride themselves on excellent stakeholder management and attention to detail.

This role would suit early career professionals with up to 5 years of experience.

Responsibilities

The Project Coordinator is a key role within ICSI and is responsible for the smooth running of various projects and activities, including events and campaigns. The Project Coordinator will take the lead on smaller projects and will support the ICSI Senior Programme Manager in managing elements of larger projects. This is a dynamic role within a small team, and as such the Project Coordinator’s responsibilities may vary depending on ICSI’s priorities.

The Project Coordinator’s general responsibilities include:

  • Reports to the Senior Programme Manager and provides regular progress updates
  • Build and maintain strong relationships with key ICSI stakeholders, ensuring effective communication and alignment of priorities.
  • Supports preparation and delivery of various ICSI publications and events
  • Implements and maintains appropriate information management systems, ensuring project folders are up-to-date
  • Identifies improvements to systems and processes to improve efficiency
  • Contributes to the delivery of ICSI projects through writing and research methods such as desk-based research and qualitative methods.
  • Supports the ICSI team on operational tasks such as information systems management and process optimization, contracts and grants management, financial management, and coordination and strategy.
  • Proactively identifies and mitigates risks and issues that may impact project delivery.
  • Schedules and leads relevant project-specific meetings.
  • Specific communications and events responsibilities include:
  • Supports strategic communications, social media, website updates.
  • Creates and delivers clear, concise, and effective communication materials to various audiences.
  • Supports ICSI’s contributions to global events and conferences.
  • Organises and supports ICSI-led and ICSI-partnered events from concept to on-the-day support.

Requirements and skills

Essential Skills and Knowledge:

  • Undergraduate degree in a relevant subject, ideally related to sustainability, resilience, environmental sciences or climate change.
  • Proven track record of managing projects including planning, execution, monitoring, and delivery within scope, schedule, and budget.
  • Proven ability to build and maintain strong relationships with internal and external stakeholders, ensuring effective communication and collaboration throughout the project lifecycle.
  • Ability to convene and manage diverse groups of experts in workshops, events and consultations.
  • Ability to capture process improvements and lessons learned for use by the wider organisation and future projects.
  • Excellent verbal and written communication skills, with the ability to convey complex information in a clear and concise manner to various audiences, including senior management and team members.
  • Strong analytical and problem-solving skills, with the ability to identify and address challenges, risks, and issues in a proactive and efficient manner.
  • Experienced in the management of events including roundtables.

Desirable Skills and Knowledge:

  • Master degree in a related subject.
  • Professional certifications such as Project Management Professional (PMP), PRINCE2, or other relevant certifications in project or programme management.
  • Familiarity with project management tools and software.
  • Experience with booking travel for multiple stakeholders, keeping to budget.
  • Experience in leading events such as roundtables and panel discussions from concept phase to write-up.
  • Proven experience with writing organisational communications for a wide audience, such as Linkedin posts and website blogs.
  • Experience with managing organisational social media, notably LinkedIn.
  • Experience with managing and updating a website.
  • We offer a competitive salary and benefits commensurate with experience.

This is a full-time role.

How to apply: This job vacancy is now CLOSED.